Best Entity Management Software for Australian Companies in 2026: Compared

Introduction

If you're managing five or more legal entities in Australia, you already know the pain: spreadsheets that contradict each other, a SharePoint folder full of half-named documents, and an ASIC deadline that's tomorrow — or possibly yesterday.

It's a common story. A company acquires a subsidiary, a trustee structure gets added, a joint venture spins up. Before long, the CFO has a tab for each entity, the Company Secretary has a separate folder system, and nobody is quite sure which version of the register is current.

In 2026, that problem has a real solution. Entity management software has matured significantly in the Australian market, with platforms ranging from purpose-built ASIC compliance tools for accounting firms through to enterprise-grade governance suites used by ASX-listed companies. The question isn't whether to use software — it's which platform fits your structure, your team, and your compliance obligations.

This guide compares the five leading platforms available to Australian companies today: EntityFlo, CAS 360, NowInfinity, Athennian, and Diligent. We've evaluated each on the criteria that matter to CFOs, Company Secretaries, and General Counsel managing real portfolios of entities in an Australian regulatory environment.

What to Look for in Entity Management Software

Not all entity management platforms are built the same — and some are built for an entirely different market. Before comparing vendors, it's worth being clear on what "good" actually looks like for an Australian company.

ASIC Integration

Australia's corporate registry sits with ASIC, which means any serious entity management platform needs to either integrate directly with ASIC's systems or at minimum support the ASIC lodgement workflow. Look for: automated annual review processing, real-time company data synchronisation, and the ability to lodge forms (484, 201, 362, etc.) without re-keying data.

Audit Trails

Your entity data isn't just operational — it's a compliance record. Who changed the registered address? When was the director appointment recorded? A proper audit trail captures every change with a timestamp and user attribution. This matters for regulators, auditors, and internal governance.

Ownership and UBO Mapping

If you have a tiered structure — holding companies, trusts, subsidiaries — you need to see it visually. Beneficial ownership mapping shows who ultimately controls and benefits from each entity, which is increasingly important for AML compliance, lender due diligence, and group reporting.

Document Management

Constitutions, share certificates, registers, resolutions — entity management generates a lot of documents. Your software should store them in a structured way, link them to the relevant entity, and make them searchable. Bonus if it handles version control.

User Roles and Permissions

Different people need different access. The CFO needs financial visibility. The Company Secretary needs to update registers. The external auditor needs read-only access. Role-based permissions aren't a nice-to-have; they're a basic governance requirement.

Pricing and ANZ Support

An enterprise platform priced for a Fortune 500 company is the wrong choice for a 15-entity mid-market group. Equally, a tool built primarily for the North American market may lack Australian-specific regulatory templates and local support. Both factors matter.

The Top 5 Entity Management Software Platforms for Australia in 2026

1. EntityFlo

Overview

EntityFlo is an Australian-built entity management platform designed specifically for in-house corporate teams managing between 5 and 50 entities. It was built to serve the mid-market gap — companies that have outgrown spreadsheets but don't need (or want to pay for) an enterprise GRC suite.

Best For: Mid-market Australian companies with in-house CFOs, Company Secretaries, or General Counsel managing a portfolio of operating companies, holding structures, or trusts.

Key Features

• Entity 360 Dashboard — A single-screen overview of each entity's compliance status, upcoming deadlines, officer details, and document links
• ASIC Compliance Automation — Automated reminders and workflows for annual reviews, with direct ASIC data sync
• Governance Hub — Centralised tracking of board resolutions, meeting minutes, and officer appointments
• UBO/Ownership Mapping — Visual ownership tree showing beneficial ownership across multi-entity structures
• Document Vault — Structured document storage linked to entities, with version history
• Audit Trails — Full change log with timestamps and user attribution across all records

Pros

• Purpose-built for Australian regulatory requirements (ASIC, ACL, AFSL structures)
• Designed for in-house teams, not external accountants — the UX reflects that
• Scales cleanly across 5–50 entities without the complexity overhead of enterprise tools
• Local support team based in ANZ
• Competitive pricing for mid-market groups

Cons

• Less suited to accounting firms managing hundreds of client companies (see CAS 360 or NowInfinity for that use case)
• Newer platform than some established players; integration ecosystem still growing

Pricing: Mid-market SaaS subscription; significantly below enterprise alternatives.

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2. CAS 360

Overview

CAS 360 is a well-established Australian company secretarial platform built by BGL Corporate Solutions. It's widely used by accounting practices and is part of the MYOB ecosystem via integration. CAS 360 has a strong reputation in the accounting profession and is purpose-built for firms managing a large volume of client companies.

Best For: Australian accounting firms and registered agents managing company secretarial obligations for multiple client entities.

Key Features

• Company secretarial workflows and ASIC lodgements
• Integration with MYOB and major Australian accounting platforms
• Automated annual review processing and fee collection
• Register maintenance for companies, trusts, and SMSFs
• Client portal for document delivery

Pros

• Market-leading in the accounting firm segment
• Deep ASIC integration and long track record
• Strong MYOB ecosystem fit
• Well-supported Australian product

Cons

• Designed for accounting firm workflows, not in-house corporate teams
• Interface prioritises client billing and volume processing over governance visibility
• Less suitable for companies wanting a self-serve internal governance tool
• UBO/ownership mapping and board governance features limited compared to in-house platforms

Pricing: Subscription-based; pricing varies by firm size and entity volume. Contact BGL directly.

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3. NowInfinity

Overview

NowInfinity is an Australian platform focused on company secretarial, SMSF administration, and document generation. It is now part of Class, owned by HUB24 — giving it strong backing in the wealth management and superannuation space. NowInfinity is a natural fit for accounting and financial planning practices that manage both companies and superannuation funds.

Best For: Accounting firms and financial planning practices managing a mix of corporate entities and SMSFs for private clients.

Key Features

• Company secretarial and ASIC lodgements
• SMSF administration and compliance
• Automated document generation (resolutions, meeting minutes, registers)
• Integration with Class Super and other HUB24 ecosystem products
• Trust and corporate structure management

Pros

• Strong SMSF + corporate combination for accountant-led practices
• Well-established Australian product with HUB24 backing
• Good document generation capabilities
• Suitable for high-volume, low-touch client work

Cons

• Not designed for in-house corporate teams or group company management
• Governance features (board management, UBO mapping) are not a focus
• UI/UX is built around accountant workflows
• Limited fit outside accounting/wealth management practices

Pricing: Practice-based subscription. Contact NowInfinity/Class for current pricing.

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4. Athennian

Overview

Athennian is a Canadian entity management platform that has expanded into the Australian and Asia-Pacific markets. It targets private equity firms, corporate legal teams, and large corporate groups — particularly those with cross-border structures. Athennian has strong ownership and UBO mapping capabilities, and a well-designed interface for legal operations teams.

Best For: Private equity funds, large corporate groups, or legal teams managing complex multi-jurisdictional entity structures, particularly those with North American or international operations.

Key Features

• Advanced UBO and ownership mapping across jurisdictions
• Entity management for multi-country corporate groups
• Legal entity workflow automation
• Document management with template library
• API integrations for legal tech ecosystems

Pros

• Sophisticated ownership and UBO mapping — one of the best available
• Well-suited for PE and fund structures with complex beneficial ownership
• Clean, modern interface designed for legal operations
• Strong for international/multi-jurisdictional portfolios

Cons

• North American primary focus — ASIC-specific workflows are limited
• Pricing is positioned for larger corporate and PE clients
• Less relevant for purely Australian entity portfolios needing ASIC-specific automation
• ANZ support and regulatory templates less mature than Australian-native platforms

Pricing: Enterprise-oriented; typically starts from several thousand dollars per month. Contact Athennian for a quote.

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5. Diligent

Overview

Diligent is a global governance, risk, and compliance (GRC) platform used by many of the world's largest organisations, including ASX-listed companies. Its entity management capability is one module within a broader suite that includes board management, risk, audit, and compliance. Diligent is the right answer if you need a single platform to govern the entire enterprise.

Best For: ASX-listed companies, large enterprises, or organisations that need a comprehensive GRC platform and want entity management as part of a broader governance suite.

Key Features

• Entity management as part of a full GRC suite
• Board management and board portal (Diligent Boards)
• Risk and compliance modules
• Enterprise-grade security and access controls
• Global regulatory coverage, including Australia

Pros

• Comprehensive GRC capability — entity management, board management, risk, and compliance in one platform
• Trusted by large enterprises and ASX-listed companies
• Enterprise security, SOC 2, and global regulatory coverage
• Strong brand and support infrastructure

Cons

• Entity management is a module, not the core product — depth is lower than specialist platforms
• Pricing typically starts at AUD $10,000+ per year, with enterprise contracts often significantly higher
• Significant overkill for companies managing fewer than 50 entities without a full GRC requirement
• ASIC-specific automation more limited than Australian-native platforms

Pricing: Enterprise contracts; typically AUD $10,000–$100,000+ per year depending on modules.

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Comparison Table

Which Platform Is Right for You?

You're an accounting firm or registered agent

Consider: CAS 360 or NowInfinity. Both are Australian-native and built specifically for accounting firm workflows. CAS 360 is the stronger choice for pure company secretarial work at volume; NowInfinity suits practices that also manage SMSFs within the HUB24 ecosystem.

You're an in-house team managing a group of companies

Consider: EntityFlo. If you're a CFO, Company Secretary, or General Counsel managing 5–50 entities for your own organisation, EntityFlo is built for your workflow. ASIC automation, Entity 360 dashboard, governance documentation, and ownership mapping — without the price tag of a global enterprise platform.

You're managing a PE portfolio or complex cross-border structure

Consider: Athennian. If your entity portfolio spans multiple jurisdictions with complex beneficial ownership, Athennian's UBO mapping and multi-jurisdictional capability makes it worth the investment. Note that ASIC-specific automation will be less mature.

You're an ASX-listed company or large enterprise needing full GRC

Consider: Diligent. If board management, risk, audit, and entity management all need to live in one enterprise-grade platform — and your budget reflects that — Diligent is the market leader in enterprise GRC.

Frequently Asked Questions

What is entity management software?

Entity management software is a platform that centralises the administration, compliance, and governance records for a company's legal entities — subsidiaries, trusts, joint ventures, and other related parties. It typically includes features for maintaining ASIC registers, tracking officer appointments and changes, managing constitutional documents, mapping ownership structures, and monitoring compliance deadlines. For Australian companies, this means automating tasks that would otherwise sit in spreadsheets, email chains, and disconnected document folders.

Do I need entity management software or can I use spreadsheets?

Spreadsheets work — until they don't. For a single company, a well-maintained spreadsheet may be adequate. For groups of three or more entities, the risks compound quickly: out-of-date data, version control issues, no audit trail, manual ASIC lodgements, and no visibility into upcoming deadlines. In practice, most in-house teams managing five or more entities find that spreadsheets create compliance risk and consume disproportionate staff time. Purpose-built software typically pays for itself when you factor in the cost of errors, missed lodgements, and time spent on manual record maintenance.

What is the best entity management software for Australia?

For mid-market Australian companies managing 5–50 entities in-house, EntityFlo is the strongest purpose-built option in 2026. It combines ASIC compliance automation, an Entity 360 dashboard, UBO mapping, and a Document Vault in a platform designed specifically for ANZ corporate teams. For accounting firms, CAS 360 remains the market-leading choice. For large enterprises needing a full GRC suite, Diligent is the established global player. The best platform depends on your team structure, entity count, and budget.

Is CAS 360 good for corporate groups?

CAS 360 is excellent for accounting firms managing company secretarial work for client groups, but it is less well-suited to in-house corporate teams managing their own entity portfolio. Its workflows are built around the accountant-client relationship — billing, ASIC lodgement at volume, client portals — rather than the governance and oversight needs of an internal CFO or Company Secretary. In-house teams typically find a platform like EntityFlo better suited to their governance reporting requirements.

What ASIC integrations does entity management software have?

The best Australian entity management platforms integrate directly with ASIC's systems to synchronise company data and support electronic lodgement of ASIC forms including Form 484 (change to company details), Form 201 (registration), Form 362 (appointment/cessation of registered agent), and others. ASIC integration also enables automated annual review processing and real-time alerts for upcoming lodgement deadlines. EntityFlo, CAS 360, and NowInfinity all offer strong ASIC integration; Athennian and Diligent have more limited ASIC-specific automation.

How much does entity management software cost in Australia?

Pricing varies significantly by platform. Australian accounting firm platforms (CAS 360, NowInfinity) typically use practice-based subscription pricing. Mid-market platforms like EntityFlo use SaaS pricing scaled to entity count, accessible for companies managing 5–50 entities without enterprise-level costs. Enterprise platforms like Diligent typically start at AUD $10,000 per year and can run well above $100,000 for large deployments. Athennian is similarly positioned at the enterprise end. For most Australian mid-market companies, a purpose-built platform will cost substantially less than a global enterprise solution.

What is the difference between entity management and company secretarial software?

Company secretarial software focuses on the administrative tasks of company secretarial practice: maintaining ASIC registers, preparing and lodging statutory forms, issuing notices, and managing the documentary record. Entity management software encompasses these functions but adds broader governance capabilities: ownership and UBO mapping, board governance workflows, compliance dashboards across multiple entities, and integration with broader organisational governance. Accounting firms tend to use company secretarial software; in-house corporate teams increasingly prefer entity management platforms that give them a governance view across their entire structure.

What is a beneficial ownership register and how does software help?

A beneficial ownership (UBO) register identifies the natural persons who ultimately own or control a legal entity, cutting through corporate layers, trusts, and nominee arrangements. In Australia, UBO disclosure requirements have increased significantly under AML/CTF legislation, lender due diligence requirements, and international reporting standards. Entity management software helps by mapping ownership visually across a corporate group, calculating effective ownership percentages through layered structures, and maintaining a documented, auditable record of beneficial ownership at each point in time. Platforms like EntityFlo and Athennian offer visual UBO mapping; standard company secretarial tools typically do not.

Conclusion

Managing multiple legal entities in Australia has never been straightforward — but in 2026, the software options to do it properly have never been better or more accessible.

For accounting firms, CAS 360 and NowInfinity remain the proven choices. For large enterprises needing a full GRC suite, Diligent is the established market leader. For complex cross-border PE structures, Athennian's ownership mapping is hard to beat.

But for the growing number of Australian CFOs, Company Secretaries, and General Counsel managing their own group of entities in-house — without a Big 4 firm doing it for them and without an enterprise GRC budget — EntityFlo is built specifically for that job.

If your entity management currently lives in a spreadsheet, a SharePoint folder, or your external accountant's filing system, it's worth seeing what a purpose-built platform looks like.

[Start a free 14-day trial of EntityFlo →](https://entityflo.com)

Nathan Carroll is the founder and CEO of EntityFlo — Australia's entity management platform for mid-market corporate groups. EntityFlo centralises governance, compliance, and ASIC filings for businesses managing 5–50 entities. [Connect on LinkedIn](https://linkedin.com/in/nathan-carroll-32b98231).